Topic : Hilversum Cricket Club Annual General Meeting – 2025
Date: 28/11/2025
Location : BZC club house
Attendees: Anup Jeevan, Kokulan Thangarajan, Mukesh Bhardwaj, Justin Campbell, Steve Hart, Partha Bhattacharjee, Tarun Sharma, Maarten Post, Asrar Farooqi, Rahul Nethilath, Phil Harvey, Shreyas Dhairyawan, Kaushal Pande, Jayasimha Rao
Thank you all for those who attended. And the board requests all the members to go through the minutes and the presentation.
Here are the meeting minutes. Please find the attached deck that was presented during the AGM.
1. Opening and tribute
Jayasimha(Jaya) welcomed the members and kicked off the Hilversum Annual General meeting of 2025
2. Tribute to Seib Kummer
All the attendees paid tribute to our club senior member and patron Seib Kummer by observing a minute of silence.
3. Addition of New board members
The Hilversum Cricket Club board wanted to strengthen the board and had announced the addition of 3 new members to the board and had requested nominations.
The board received 2 nominations on time.
a) Just Campbell had nominated himself for Head of Youth Cricket
b) Anup Jeevan had nominated himself for Facilities and Communication Lead
Both the nominees got elected to respective board positions unanimously. Congratulations to Justin and Anup. Hilversum CC board welcomed both Justin and Anup to the board.
4. Club Performance of season – 2025
Reflected on the season 2025 and celebrated the achievement of team-1 and the youth who got selected to Lions. All the player names were called out during the AGM and special mention of Captain Srikanth Iyer and Vice Captain Asrar Farooqi. First time Lions entrant youth cricketers Anshuman and Ayan were called out.
The board also thanked the phenomenal work done by the selection committee. Board called out Partha Bhatacharjee and Nikhil Hundare
5. Facilities and ground progress
Shreyas, Phil and rest of the Board members presented the current status and financial implication due to new ground which is planned to be available from 2027. New ground also brings additional expenses. Kaushal presented the cost break up of different scenarios of the ground ( current=1 pitch, new = 2 Pitches – 7A and Astro turf) in terms of rental, gardener costs as well as maintenance. The board is working closely with Gemeente on a grass out field with an astroturf pitch (mat) which is referred to as 7A in the plan.
The goal for Season 2027 is to have two grounds. New ground with astro turf pitch (mat) with artificial grass outfield and 7A. Once these two fields are ready then the club has to expect a ground cost between €7500 to €10000 vs. the current €6500.
To go ahead with the plan board put forward the vote during the AGM to seek support and acceptance from the members. All the members of the club who were presented at the AGM voted “yes” to go with two new cricket fields.
The board will start to gather information and if possible request for quotes towards indoor facilities. Club will also reach out to Gemeente for required permission.
6. Club Communication Channel 2026
Hilversum Cricket Club will move back to whatsapp for its day to day communication and announcement.
7. Youth Cricket
- The board discussed the topic of youth cricket especially around the exodus of the youth players. With new leadership of Justin Hilversum cricket board plans to revive the youth cricket. Next steps and plan to be published soon.
- Parents of U-11 had requested a refund because there were no games played during the 2025 season. The board acknowledged the issue and disappointment that may have caused to the players and parents. The board put a proposal of offering a 50% discount for the upcoming season for impacted players and seeked approval from the members during the AGM. Members favored offering a 50% discount on season 2025 impacted members
- The board has agreed to €100 membership for U8, U9, U10 and U11 to encourage membership growth
- Justin as head of youth and promotion has requested a marketing budget of €1,000 which the board is to approve
8. Club House – Going Forward
Looking at the usage of the club house during season 2025, the revenue and returns the board put forward the question to the members of the club whether to continue to rent the clubhouse next season or give up. Also, the board shared possible alternatives in case we don’t have a clubhouse. However members voted in favor of having the clubhouse for next season. There was also debate on
how to operate and make it efficient so that there is no leakage on the consumables.
In summary:
Members want to have the clubhouse
The Clubhouse committee needs support from volunteers to run
the clubhouse effectively and efficiently.
Reduce access to consumables, only a limited number of
assigned members will be authorized to operate the clubhouse. Advance planning and timely execution towards organizing
events and touring teams
Members need to cultivate a discipline to diligently keep track of
their own consumption and pay at the clubhouse before they leave the place.
Clubhouse Operation guidelines will be shared with captains + everyone volunteering to operate the bar
9. Volunteering & Sponsorship
- There is no change towards the volunteering contribution fee for 2026. It would remain the same as it is in 2025. Even after many attempts to encourage volunteering there is no big contribution from the members. Again the board requested members to raise their hands and be actively involved in the club events and activities to run the club efficiently.
- Mukesh Bharadwaj proposed that board members should be offered an additional €50 volunteering discount and members who were present supported the decision. However all the board members agreed to give back that discount to club facilities or training. It will be discussed in the next board meeting whether to take this €50 discount to give it back to the club or we thank for the proposal and not take any discount at all.
10. Finance and CAS feedback – 2025
- Kaushal presented the FY 2025 budget vs FY 2025 Actuals. He also walked through the expenses versus budgeted item by item. He also called out areas of improvement and unforeseen expenses. Overall we spend 2.5K more than incoming cash
- CAS discharged and approved the 2025 finance report.
- Phil Harvey generated Euro 500 for the club through his organization by declaring his volunteer hours. Members are encouraged to find out such supporting policies in their organizations and generate funds for the club.
11. Facilities upgrade and Planned expenses
As of now there are no major facilities expenses planned for 2026. Possible items could be repair of the bowling machine and better sight screen.
12. Indicative Budget for 2026 and membership fee for 2026
- Based on 2025 expenses we think that the club could set aside a budget of €36285 based on the assumption of active 90 members.
- Based on the expenses and inflation proposal from the CAS committee and board is to increase membership fee by €25.
- Early Bird discount €25 and early bird family discount €50 for a family with 1 Sr + 1 Youth and Euro 150 discount for a family with 1 Sr+ 2 Kids
- For U-9 members membership fee will be €100
- Given the current status of youth membership, clubs need to revisit youth training expenses and optimize this in line with the membership numbers.
13. Sponsorship Update – The board shared the update on Sponsors with Indian BBQ not honoring their contract of Euro 2500. The board also confirmed that the club has met its obligations per the signed contract. Members suggested and voted “yes” in favour of appointing a debt collection agency to help close the account receivables.
14. Teams, Captains and Selection committee
- The number of senior teams will remain the same as last year. Here is the snapshot of the selection committee, teams and the leadership. Refer to the attachment for the teams and names of the captain.
- As far as youth teams – Current proposal is to have U-9 Softball and U-11 Hard ball teams under youth category
- During the meeting there was also a proposal from Mukesh that the head of youth (Justin) should discuss with parents of U-13 to continue the team otherwise the effort put in all these years would go in vain. This option will be explored based on initial response from parents.
| TEAM | Captain | Vice Captain |
| Zami-1 | Steve Hart | Phil Harvey |
| Team-3 | To Be Decided | To be Decided |
| Team-2 | Mukesh Bhardwaj | Jayasimha Rao |
| Team-1 | Srikanth Iyer | Asrar Farooqi |
| T-20 | Sukumar Raji | To Be Decided |
| Youth | Number of youth teams yet to be decided. It will be formed based on the number of kids membership. As of now the proposal is U-9 Soft Ball and U-11 Hardball. | |